Human Resources Associate Job at UNOPS

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Human Resources Associate Job at UNOPS

 The United Nations Office for Project Services is looking for qualified applicants for the following position.
  • Organization: UNOPS – United Nations Office for Project Services
  • Location: Addis Ababa
  • Job categories Human Resources
  • Vacancy code VA/2018/B5308/14986
  • Department/office AFR, ETOH, Ethiopia
  • Duty station Addis Ababa, Ethiopia
  • Contract type Local ICA Support
  • Contract level LICA-6
  • Duration 12 Months
  • Application period 08-Feb-2018 to 17-Feb-2018

Background Information – Job-specific

Under the guidance and direct supervision of the HR Officer, the HR Associate provides support to HR services at UNOPS ETOH Ethiopia office, ensuring high quality of work, accurate, timely and properly recorded/documented service delivery. S/he promotes a client-oriented and consistent with rules and regulations approach in the Unit.

The HR Associate works in close collaboration with the Programme, Project and Operations staff in the office and with UNOPS HQ staff to exchange information and ensure consistent service delivery.

Functional Responsibilities

1.Ensures implementation of HR strategies and procedures, focusing on achievement of the following results:

  • Full compliance of HR processes and records with UNOPS rules, regulations, policies and strategies.
  • Contribution to the elaboration of internal Standard Operating Procedures (SOPs) in HR management, in consultation with the direct supervisor and office management.

2.Implements UNOPS recruitment processes, focusing on achievement of the following results:

  • Development and implementation of a human resources management system in relation to planning, administering  and monitoring of all matters related to human resources management concerning national and international staff and other UNOPS personnel
  • Management of the recruitment process for international Consultants for the office;
  • Review of incoming requests relating to recruitment, contract extensions, transfers, exchange or loan, and separation of staff, consultants, or contractors, ensuring documentation is complete and in conformity with HR policies and procedures.
  • Development and implementation of tracking tools to monitor recruitment status and other indicators for management and recruitment purposes.
  • Monitoring and tracking of status of requests, initiating follow-up action to ensure selection review submission is timely accurate and contains complete documentation.
  • Review of Requests for Personnel Action (RPA) forms to ensure correct budget allocation, and for separating staff, verification that no financial obligations are due to UNOPS;
  • Review of consultants’ qualifications and experience and assisting in drafting of Terms of Reference;  determination of daily remuneration to be paid in accordance with the established fee schedule;
  • Briefing of staff and consultants regarding entry details and quick action to facilitate their taking up the assignment on a timely basis.  Preparation of offer of appointment as well as the salary/fee computation for signature by the supervisor.
  • Secure management of personnel records for all office and project International Staff, ensuring projects maintain same for project national personnel;
  • Oral and written response to staff inquiries regarding their conditions of service; drafting of correspondence in relation to the inquiries for signature by designated Officer;
  • Management/update of  the staffing tables and provision of statistical summaries related to them, including arranging and keeping track of movements of office personnel
  • Logistical support  for the recruitment of international staff for the office and to Operations Clusters in the overall recruitment of project staff
  • Management of the CV/HR roster

3.Ensures efficient administration of contracts, benefits and entitlements, focusing on achievement of the following results:

  • Establishment and implementation of a system for monitoring and tracking transactions to ensure timely, consistent and equitable provision of services with a client focus
  • Research of precedents and analysis of merits of specific requests and presentation of recommendations/solutions to supervisor
  • Briefing and guidance to clients and partners on the application, interpretation and applicability of the UN rules and UNOPS policies and procedures.
  • Briefing to staff on the conditions of service related to contracts and/or appointments/transfers
  • Establishment and maintenance of a staff monitoring system to ensure timely retrieval of information as required.

4.Helps ensure efficient planning and management of the HR unit, focusing on achievement of the following results:

  • Well prepared unit workplan is in place
  • Help supervise Quality output of the unit
  • Performance evaluation of locally-recruited staff completed
  • Serve as focal point for HR-related matters for the Regional Office/Project Centre
  • Production of statistical reports and preparation of data required for policy and issues papers completed.
  • Counseling to staff (in the Regional Office and in projects) on HR-related issues provided.

5.Provides support to staff development and training, focusing on achievement of the following results:

  • Planning, organizing and making logistical arrangements for workshops, corporate meetings and retreats
  • Coordination of the collection of feedback on learning events and presentation of results for review purposes
  • Design and presentation of training materials and course outlines

6.Ensures facilitation of knowledge building and knowledge sharing, focusing on achievement of the following results:

  • Participation in the trainings for the operations/ projects staff on HR.
  • Contributions to knowledge networks and communities of practice.

Impact of Results

The key results have an impact on the overall execution of the UNOPS HR services in terms of quality and accuracy of work completed. Accurate and properly documented records enhance UNOPS capability in the HR management.

Education/Experience/Language requirements

Education:

Techincal/ Professional Diploma with specialized certification in HR. University Degree in HR, Business or Public Administration would be desirable, but it is not a requirement.

Experience:

4 years progressive experience in supporting a human resource management area. Experience in the usage of computers and office software packages (MS Office 2003 and/or newer versions) and experience in handling of web-based management systems.

Language Requirements:

Fluency in written and oral English and Amharic is  required.  Knowledge of second UN working language desirable.

Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.
Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Functional competencies

Knowledge Management and Learning

  • Shares knowledge and experience
  • Encourages office staff to share knowledge and contribute to UNOPS Practice Areas
  • Develops substantive knowledge of one or more Practice Areas
  • Promotes a learning environment in the office
  • Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills

Development and Operational Effectiveness

  • Ability to perform a broad range of specialized activities related to HR management, including administration of recruitment, contracting and performance evaluation, monitoring of transactions, reporting
  • Knowledge of UNOPS HR rules and procedures
  • Strong IT skills
  • Ability to provide input to business processes re-engineering, implementation of new systems

Leadership and Self-Management

  • Ability to adhere to work assignments and meet designated deadlines.
  • Focuses on result for the client and responds positively to feedback
  • Consistently approaches work with energy and a positive, constructive attitude
  • Remains calm, in control and good humored even under pressure
  • Demonstrates openness to change and ability to manage complexities
  • Solicits feedback from staff about the impact of his/her own behavior

Contract type, level and duration

Background Information – UNOPS

UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.

A flexible structure and global reach means that we can quickly respond to our partners’ needs, while offering the benefits of economies of scale.

Additional Considerations

  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

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