Ethiopia: HR/Administration Assistant (Re-posted) ETHIOPIANS ONLY

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Organization: International Rescue Committee
Country: Ethiopia
Closing date: 11 May 2018

Position Overview

Under the supervision of the HR/Admin Officer the HR/Admin Assistant will handle all routine activities of the HR/Admin Departments. He/she should deliver his/her duties and responsibilities in an efficient and professional manner. The position holder carry out administrative tasks related to filling and other HR/Admin related tasks.

Responsibilities

Essential Job Functions:

Ø Arrange flight bookings for staff traveling for official duties, leave and other purposes.

Ø Prepare work contracts, timesheets, reports and other pertaining documents for temporary incentives and other workers as required

Ø Maintains up-to-date records (both in hard copy and softcopy format) of all staffs by making sure all the necessary work related documents are placed in each personnel files.

Ø Ensures that the office and guest house facilities and equipments/furniture is always in good conditions

Ø Responsible for arrangement of accommodation for visitors on official duties.

Ø Ensures office supplies are available in the office and make sure timely replenishments and distribution of materials. Keep track of material movements.

Ø Update internal and external contact sheet;

Ø Assists in organizing orientation at camp level for new, temporary and other staffs.

Ø Assists in interview and selection of staff at camp level.

Ø Assist in Preparing Employment Contract for of incentive workers, temporary, and definite period employees.

Ø Manage inclusion and exclusion from insurance list.

Ø Timely reimbursement of medical payments and keeping track of medical receipts from the field.

Ø Collection of time sheets and monthly tracking of leave balances

Ø Supervise cooks and cleaners

Ø Performs other related tasks as required

Requirements

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· Diploma or Degree in Management, Human Resource/ Personnel Administration, Public administration with at least 2 years’ experience for diploma holders and Zero year experience for Degree holders.

· Conversant with MS – Word and MS – Excel is a must

· Ability to communicate well in English

· Strong communication, organizational and interpersonal skills

· Knowledge of current trends in Human resource / Administration is a plus

· Able to organize multiple tasks , prioritize tasks and work under pressure

· NGO experience is a plus

How to apply:

How to apply:

· Please send your CV, application letter and copies of credentials to the following address:

IRC P.O.BOX: 107 Code 1110, Addis Ababa**.** IRC Melkadida field office HR/Admin Department:

· Please include 3 references from current and former employers.

· Applications will not be returned. IRC discourages phone calls or personal visits.

· Only applicants meeting the minimum qualification will be short listed and contacted.

Your application letter/cover letter must include the following information.

· Name of the position you have applied for

· Date of application

· Summary of your qualifications and experience

· Motivation/objective of why you have applied for the job

· Permanent Address and present address (if different form permanent) and telephone number

· Disclose any family relationships with existing IRC employees.

Are any of your relatives employed by International Rescue committee (IRC)?

If answer is “yes”, give the following information:

YES NO

NAME

Relationship

Position

Office/field office

IRC is an equal employment opportunity employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status or disability.

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