Ethiopia: Rapid Response Mechanism (RRM) Cash and Distribution Officer

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Organization: Danish Refugee Council
Country: Ethiopia
Closing date: 20 May 2018

Title: Rapid Response Mechanism (RRM) Cash and Distribution Officer

Location: Roving throughout the Oromia Region. Location to be confirmed

Reports to: Rapid Response Mechanism (RRM) Team Leader

Start of Contract & Duration: 6 Months

Posting date: April 30, 2018

INTRODUCTION

The Danish Refugee Council (DRC), an international non-governmental organization (NGO), has been providing relief and development services in the Horn of Africa since 1997. DRC promotes and supports solutions to the problems faced by refugees, internally displaced people (IDPs), and migrants. The organization has offices across the region, and has been operational in Ethiopia since 2009. With funding from bilateral and multilateral donors, DRC is currently implementing a range of activities across Ethiopia and Djibouti, including WASH and shelter provision, child and youth protection, gender based violence response, awareness-raising of migration risks, protection monitoring of migration routes, and livelihoods support for returning migrants or those at-risk of migration.

Overall purpose of the role:

The Rapid Response Mechanism (RRM) Cash and Distribution Officer is responsible for the identification, selection and verification of beneficiaries and for processing cash beneficiary lists approved and authorized by the Rapid Response Mechanism (RRM) Team Leader, deals with the cash transfer agents and follow-up on beneficiary receipts for monthly reports. He/She is responsible for ensuring that day to day documentation and financial management functions are performed in accordance with DRC policies, agreed Standard Cash Operating Procedures (SOPs). The RRM Cash and Distribution Officer supports and contributes to the organization and implementation of all distribution activities. Supporting the emergency response in Ethiopia and ensuring an effective team and enabling environment are in place that achieves emergency programme results.

RESPONSIBILITIES AND TASKSResponsibilities: (in bullet points)**

  • In-kind Distributions, Cash and vouchers

  • Adhere to standard operating procedures for registration and cash distributions using the selected service provider(s) per the Cash Transfer Programming manuals and Program Management Manual

  • Work with partners to ensure clear communication with affected communities regarding targeting criteria, entitlements, how to access assistance and give feedback

  • Collect beneficiary data and modify as per the DRC selection criteria, add to beneficiary database and profiles Modify or add data to beneficiaries profile

  • Prepare and share beneficiary list and registration form and share it with Cash Transfer Agent (CTA)

  • Support the CTA in developing timely distribution plans

  • Monitor the cash transfer agents in processing the disbursements

  • Ensure beneficiaries are respected and cared for during distribution activities

  • Prioritize vulnerable cases during distribution and provide needed support; Refer protection cases when identified to the protection team

  • Establish and maintain effective program reporting, monitoring and evaluation systems for both internal and external use. Ensure filing adheres to internal protocols and is regularly maintained

  • Attend cluster meetings when requested

  • Deal with complaints or issue related to Cash/voucher and in-kind distribution through distribution hotline

  • Participate in various post distribution monitoring surveys. Monitor and evaluate ongoing distributions and cash/voucher activities and report on unmet needs and gap

  • Report on unmet needs and gaps in Cash and in-kind distributions to the Rapid Response Mechanism (RRM) Team Leader

  • Carry out the daily / weekly / monthly work plan as directed by the Rapid Response Mechanism (RRM) Team Leader

  • Participate in assessments, selection and training to volunteers and distribution workers

  • Manage conflicts when they arise and possible solutions

Other

  • Conduct duties in accordance with DRC Ethiopia programme Standard Operating Procedures (SOPs)
  • Conduct duties in accordance with DRC Code of Conduct
  • Any other duties as may be assigned by the line manager

In this position, you will also be expected to demonstrate DRC’s five core competencies:

  • Striving for Excellence: Focusing on reaching results while ensuring an efficient process.
  • Collaborating: Involving relevant parties and encouraging feedback.
  • Taking the Lead: Taking ownership and initiative while aiming for innovation.
  • Communicating: Listening and speaking effectively and honestly.
  • Demonstrating Integrity: Acting in line with DRC’s vision and values.

PERSONAL SPECIFICATIONS

REQUIRED

Experience and technical competencies: (include years of experience)

  • Experience in emergency program implementation (minimum 2 years) focused on cash and/or in-kind distributions (assessments, distributions, monitoring)
  • Experience of coordinating activities across locations and with reporting
  • Prior experience in working in complex emergency setting, involving internal displacement
  • Demonstrable experience in establishing and maintaining collaborative relationships with partners and government counterparts
  • Proven experience in staff supervision and remote management
  • Strong experience with assessment tools and systems
  • Admin/finance skills
  • Good computer skills (proven computer literacy, in particular Excel knowledge is a must)
  • Representation and negotiation skills, demonstrated interpersonal skills, strong communication and diplomatic skills
  • Analytical skills, observation and analysis capacity
  • Strong team spirit, comfortable in a multi-cultural environment
  • Ability to plan ahead and stress-resilient
  • Additional qualities: ability to multi-task, ability to handle pressure well, ability to improvise, flexibility, adaptability to transitions

Education: (include certificates, licenses etc.)

  • University degree in economics, international cooperation, social sciences or social work (bachelors as a minimum)

Languages: (indicate fluency level)

  • English (fluent)
  • Amharic (fluent)
  • Oromo (fluent)

How to apply:

TO APPLY

Interested candidates who meet the required qualifications and experience are invited to submit updated CV and cover letter explaining their motivation and why they are suited for the post.

We only accept applications sent via our online-application form on www.drc.dk under Vacancies.

Please forward the application and CV, in English through the stated website no later than May 20,2018.

"The number of staff to be recruited for this position will be contingent on availability of funds and further strategy development and DRC reserves the right to move on with the recruitment process based on these factors. Applications will be reviewed on a rolling basis"

For general information about the Danish Refugee Council, please consult www.drc.dk.

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We encourage only qualified Ethiopian Nationals to apply. DRC considers all applicants based on merit. It is DRC policy to recruit, hire, train and promote individuals, as well as administer any and all personnel actions, without regard to gender, race, national, clan or tribal origin, religion, age, sex, origin or ancestry, marital status, social status, sexual orientation, or status as a qualified disabled individual.

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