Ethiopia: HR/Admin Manager (Ethiopian Nationals only)

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Organization: International Rescue Committee
Country: Ethiopia
Closing date: 17 May 2018

The IRC is a non-governmental organization operating in over 40 countries in the world. IRC started operation in Ethiopia in year 2000, currently working in five regions in providing relief services to refugees, victims of drought, and war affected populations.

WE WORK WITH THE BEST

WORK FOR IRC

Position– HR/Admin Manager – Re-advertised (Ethiopian Nationals Only)

Location– Gambella

Length of Employment– Definite

Posting Date – May 7, 2018

Closing Date – May 17, 2018

Vacancy Code– 01/480 – 3

SUMMARY STATEMENT OF DUTIES AND RESPONSIBILITIES:**

Under the direct supervision of the Field Coordinator and technically supervised by HR/Admin coordinator based ast Addis, HR/Admin Manager will be the responsible person of the field HR/Admin department with all functions carried out by the department including talent management, contracts management, staff development, THE IRC Way, performance management, on boarding, staff grievance handling, benefits administration, payroll and related payments, follow up on contract extension, Timesheet collection, filing, , Insurance and HRIS. He/She work closely with all departments in the field office and work closely with Addis HR/Admin unit.

The HR/Admin Manager participates in maintaining and reviewing all administrative and human resource systems and procedures. He/She will ensure uniform compliance with policies and procedures at the field site and provides technical support to the field office and the team.

The post holder supervises the field HR Officers and provides technical support for them.

DETAILED RESPONSIBILITIES AND TASKS:

HR Talent Strategy and Talent Architecture:

· Maintain a thorough knowledge of IRC personnel policies and Implement IRC’s new Global HR Operating Policies and Procedures in every site of the field office and ensure all HR/Admin activities are carried-out in adherence to these standards.

· Participate in reviewing national staff policies and Recommend changes/additions/deletions to the HR/Admin Coordinator

· Promote and uphold THE IRC Way: Standards for Professional Conduct.

· Ensure the provision of good quality, appropriate and clearly communicated advice to field line managers on all aspects of HR management, policy and practice, including work force planning, job design, employment law, employee relations issues, and communication and consultation strategies.

· In consultation with the Field coordinator and the HR/Admin coordinator, the HR/Admin Manager should consult line managers in succession planning and in strategic way of talent retention.

· Work with the Field coordinator and HR/admin coordinator on implementation of strategic planning of the department

· Provide advice and support to Field HR teams, all field employees and Managers in interpretation of HR policies and procedures and provide technical support on HR related matters, including but not limited to, recruitment, orientation, career development, performance evaluation, disciplinary action and separation

Talent Acquisition and management:

· Work with Field Coordinator to determine workforce needs, identify the field human resource and competency gaps, and devise a development and workforce plan to promote staff development and retention.

· Plan and respond to the recruitment needs in timely fashion.

· Review job descriptions and Personnel requisition and make recommendations for ensuring accuracy and consistency before sending to AA.

· Advice Supervisors with reviewing job descriptions, posting job advertisements, screening applicants, conducting job interviews/written tests, reference checks, extending job offers, and ensuring new employee’s paper work/hire pack is processed accurately.

· Participate in recruitment process of hire positions. Posting positions in appropriate media, CV review, interviewing, reference check, job offer, leading the orientation and travel arrangement.

· Ensure that recruitment process is fair and transparent and in line with IRC Global HR policies and procedures.

· Ensure proper orientation for all new staff with periodic follow up fields visits for additional support to field teams; collaborate and coordinate with other departments to provide an engaging and welcoming orientation

· Oversee exit management process to ensure unspoiled and positive transition for departing employee

· Ensure the field HR/ Admin staff to conduct exit interviews for exiting national staff and maintain its copies on the file and conduct the exit interview whenever necessary. The exit interviews are supported with monkey survey.

Supervision and Support

· Manage, train, coach HR Officers and Assistant; create detailed plan to build capacity including performance objectives and development in collaboration with Roving HR/Admin Manager, Field coordinator and other HR/Admin staff. Conduct performance evaluation of subordinates timely.

· Work on succession plan for field HR/Admin department staff.

· Ensure that the subordinators are working in a harmonized manner with consistency among application of policy throughout the field offices, and identify and implement mechanisms to ensure cooperation, communication and teamwork.

· Identify the gap the field HR/Admin department and create the solution in collaboration with the HR Coordinator, roving HR/Admin Manager and the Field Coordinator.

· Assess the skill and gap of field HR/Admin staff and recommend training.

· Working with Staff development Manager in assessing training needs for the field office

HR Service and Administration

· Ensure and follow up daily HR-related administrative duties are executed as per the expected quality in a timely manner

· Assist and Review all HR/Admin documents such as payroll, Overtime pay, back pay, severance, adjustments, acting allowance, new employee Insurance list, Hiring recommendation and new contracts etc. … prepared by subordinators before it sends to Addis Ababa

· Review employment contracts purchase requests and payment requests made by other HR staff before it is submitted to Finance

· Ensure the field office organ gram is in line with workday organogram

· Maintain updated tracking of staff Performance Evaluations, different HR related staff data analysis

· Ensure all letters increment, promotion, transfer written in the field are correct and in a timely manner.

· Ensure all the field office full employees files maintained confidentially in a lockable cabinet.

· Maintain updated HRIS /Workday / database as well ensure all the field office HR/Admin staff trained on HRIS and update the database on time.

· Participate on the field office budget proposals.

KEY WORKING RELATIONSHIPS:**

Sector managers, technical units, and field offices

Minimum Requirements

· University Degree/Masters in Management, Business Administration, Accounting or related

· 6 years experience for degree holders and 4 years of experience in office administration and human resource.

· At least 2 years senior level management experience.

· NGO experience in Human resource is preferable.

Skill Require

· Strong organizational skills

· Computer literate especially word and excel.

· Excellent in English and Amharic both speaking & writing.

· Ability to work under pressure.

· Proven management skills.

· Computer literate.

· Excellent representational skills.

· Excellent communication and interpersonal skills *

How to apply:

· Please send your CV, application letter and copies of credentials to the following address: IRC – Addis Ababa Office P.O.BOX 107 Code 1110. or follow the below link http://www.ethiojobs.net/display-job/165822/HR-Admin-Manager-(Re-Advertised).html?searchId=1525770793.8282&page=1

· Please include 3 references

· Applications will not be returned. IRC discourages phone calls or personal visits.

· Only applicants meeting the minimum qualification will be short listed and contacted.

Your application letter/cover letter must include the following information.

· Name of the position you have applied for

· Date of application

· Summary of your qualifications and experience

· Motivation/objective of why you have applied for the job

· Permanent Address and present address (if different form permanent) and telephone number

· Disclose any family relationships with existing IRC employees.

Are any of your relatives employed by International Rescue committee (IRC)?

If answer is “yes”, give the following information:

YES NO

NAME

Relationship

Position

Office/field office

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IRC is an equal employment opportunity employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status or disability.

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